EMPLOYMENT OPPORTUNITIES

POSITION VACANCY - STAFF ASSISTANT

Job Level: Associate, Full Time, Year-round

Organization web site: www.carolinatheatre.org

The Carolina Theatre of Durham, Inc., the nonprofit corporation that operates and programs the historic entertainment complex, seeks a full time Donor Relations Associate (DRA). The DRA will support efforts to sustain and improve donor relations; assist management in efforts to develop donated resources both cash and in-kind and work directly with volunteer leadership and volunteer groups to facilitate fundraising activity. Associate shall ensure that appropriate systems and procedures are in place to maintain donor records and support fundraising goals. 

Key responsibilities include light bookkeeping and data management as the DRA administers donation receipts, transaction reports, record keeping (electronic and hard copy files) and up-to-date donor database. The DRA shall generate reports, proposals, and letters of agreement. He/she will maintain workplace giving campaigns, process donor matching gift forms and pledge reminders as well as research/maintain information on funding prospects including history, interest, guidelines & requirements.

Associate shall maintain liaison with assigned sponsors, theatre staff, project leaders, working committees and donor/members. Actively collaborate with volunteers to achieve fundraising objectives, coordinate the efforts of interns, volunteer groups and committees. 

He/she will prepare necessary documents for supervisor's use in meetings; shall attend 1-2 monthly meetings of the Board of Trustees; take attendance and prepare minutes. 

The DRA provides quality customer service to donor/members, acknowledgements, letters of gratitude, receipts, member and sponsor benefits, renewals, and invitations. Associate will assist the Marketing Department to administer donor/member communications and promotions while striving to create and sustain a sense of community. Strategic Communication Plan includes newsletters (online and hard copy), theatre playbill, annual membership campaign, brochures, holiday greetings and interactive contests.

This is a progressive arts environment. Candidates must be completely supportive of freedom of expression / diversity in the arts. We seek a unique candidate who wants to be part of a hard-working, committed staff, and whose work rises above the usual hyperbole. 

Education and Ability

• Work requires knowledge of basic math and record keeping.

• Work requires research and communications principles normally acquired in College.

• Must possess well developed writing ability and appreciation for standard rules of grammar, sentence structure and syntax.

• Four year degree preferred, comparable work/life experience in addition to Associate Degree will be considered.

• Excellent ability to handle multiple deadline-oriented tasks. Attention to detail, excellent interpersonal skills, exceptional organizational skills are required.

Experience

Preferred candidate will possess:

• Four or more years of related secretarial/clerical experience needed to acquire the skills necessary to administer complex office functions related to office management, communications, data management and light bookkeeping activity.

• Proficiency in Excel, Word and Web-based e-newsletter software. Experience with Fundraising and fund development software a plus.

• Experience managing volunteers a plus.

• Experience initiating, organizing and executing fundraising activity a plus.

Job Location: Durham, NC

Non-private office; attire is ‘corporate casual’ most days with business attire a few days per month. Most shifts are daytime but occasional evening and weekend work is required due to activity related to performing arts and film events.

Deadline to apply: December 30, 2008 or until position is filled.

Full time, year-round position. Company-paid health benefits, vacation pay, holiday pay. Starting salary high 20’s. Extra perks include free movie tickets and refreshments. Sorry, no relocation expenses paid.

AA/EOE employer

To apply, send letter, resume, two writing samples and salary requirements to:

HR@carolinatheatre.org

Human Resources, Carolina Theatre of Durham, Inc., 309 West Morgan Street, Durham, NC 27701.

Fax 919-560-3065.